Best MS Office&nbsp365 Backup Solutions Comparison 2023.

Only a limited set of Veeam system events are logged, with no audit trail recorded for data preview & browsing operations or application access. The system lets you compare backed up version with the current state of the mailbox (for example, to find deleted or moved items), which accelerates the recovery in many cases. screenshot here Unlike virtually all systems (except for Afi), Veeam enables full-text email search in backup data using the Extensible Storage Engine library that needs to be installed locally.

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Office 365 Backup Veeam

Fidelity Veeam backs up all key O365 applications, including Exchange Online, SharePoint and OneDrive. It accurately retains data from all Exchange mailbox data types (Notes, Tasks, shared email folders and Skype conversation history). The solution
backs up Shared mailboxes (shown as separate resources in the domain list of users & Sites), as well as the Classic (legacy) SharePoint Sites. Veeam provides full support of Teams backup, including Teams Sites, Channels and 1-1 Chats backup (restore back to M365 is unavailable due to M365 API limitations).

The system limitations include lack of support for OneDrive shared files (the files shared between O365 users are ignored when the recipient users are backed up), and incomplete support of Teams Lists â they are included in backups, but Veeam restores them as binary files that cannot be red by M365.

Backup Management Veeam uses traditional backup schedules approach to manage backups. Admins need to configure the time and frequency of each backup schedule and specify which resources should be backed up. While this approach provides greater control over the backup process, it is no longer used in modern cloud Office 365 backups as it creates management complexity and overhead.

A newer SLA-based approach to backup management (used in Afi and some other modern Office 365 backup options) enables to set protection settings (backup frequency and type of resources that need to be protected) without the need to manage the exact time of backups. The system lets you configure auto-protection for the entire domain. However, it will only work if you have enough spare licenses inventory purchased in advance.

Office 365 Backup Weeam Audit Tools

Access Control & Audit Veeam has more limited access control settings compared to any cloud Office 365 backup because of the limitations inherent in the on-premise deployment model (Veeam needs to be installed as a Windows app). The system has no web-based management interface and in order to manage backup & recovery the administrators should remotely connect to the server where Veeam O365 backup is installed. Veeam does not have configurable admin roles or permission settings, and access to backups can only be limited at the Windows sever level (all who have access to the machine will have equal access to backups). Similarly to admin roles, Veeam has no user self-service capabilities because access management is not implemented at the level of the backup software. Only a limited set of Veeam system events are logged, with no audit trail recorded for data preview & browsing operations or application access. The events that the system does log only identify the account used to sign in Windows, with no authentication implemented at the Veeam application level.

Search & Backup Preview Veeam enables backup data preview for Exchange mailboxes as well as OneDrive and SharePoint sites backups. To use it you need to install three additional local software tools (Veeam Explorer for SharePoint, Veeam Explorer for Exchange and Veeam Explorer for Microsoft OneDrive for Business). The system lets you compare backed up version with the current state of the mailbox (for example, to find deleted or moved items), which accelerates the recovery in many cases. screenshot here Unlike virtually all systems (except for Afi), Veeam enables full-text email search in backup data using the Extensible Storage Engine library that needs to be installed locally. Restore & Data Export Veeam restore works reliably (93 of 94 mailbox and OneDrive recovery attempts completed without errors).

Every restore operation requires a password (either O365 admin account or Azure application password depending on the authentication mode, see deployment details), which slows down the restore process. Because the software is installed locally, it can only export data to the local Windows machine where Veeam is installed. Mailbox export in PST format requires MS Outlook installed on the server.

Office 365 Backup API

Reporting & API There is no web-based reporting since Veeam only provides local UI, but you can generate protection status and backup job reports in PDF. You can also connect Veeam O365 Backup to Veeam Backup and Replication (their flagman product) to get high level summary for backup and protection status, reported along with metrics for the rest of your on-premise infrastructure. The system has REST API, as well as PowerShell command line interface, which enables scripting & automation (available locally; you need to set up PowerShell Remoting to enable execution of scripts remotely). Veeam Office 365 backup solution has no email notification capabilities since it cannot connect to an SMTP server.

Given that it is an on-premise system that requires monitoring and maintenance we believe that the email notifications are a must. One way to implement the notifications is to install Veeam Backup and Replication (VBR) separately (licensing cost is approx. $400 per year for Starter edition). You will then be able to connect Veeam O365 with VBR, which in turn can be connected to an SMTP server. Performance & Reliability Veeam backup speed and success rates are slightly above the averages. The backups are completed at 2.3 MB / sec, and the backup success rate averaged at 98% (the few errors that happened were due to network connectivity).

Veeam network connectivity error message Upon the initial set up the discovery of SharePoint Sites took approx. 3 hours, which is an unusually long time for a domain with only 13 users and 5 Sites. Without the Extensible Storage Engine library the search functionality works very slow even for small accounts (5+ minutes for a 3 GB mailbox). Deployment & Maintenance Veeam software must be downloaded and installed manually. The installation requires a physical machine or a VM with a Windows Server, in addition to a storage repositary (local or cloud). Veeam supports AWS S3, Azure Blob (only Premium, Hot and Cool options) - Archive tier is not supported, and other S3-compatible storage. The system can be configured to store backups in multiple backup storage destinations. You will need to create multiple backup schedules and specify different backup storage locations (each backup schedule can store data in a single storage location).

In order to connect Veeam to O365 you will need to manually configure authentication and access permissions, which requires some technical expertise. In short, you should create a custom Azure application with an access certificate and then assign administrator access roles to the application O365. Veaam O365 backup will use this Azure application to securely connect to your O365 account. Alternatively, there is a less secure legacy connection option (youll need to type O365 admin credentials in Veeam O365) which is easier to implement. Licensing & Cost Veeam licenses can be purchased in bundles of 10 . The price per one license is $18 annually (so the minimal purchase is $180). The software is free for less than 10 protected users.

One Veaam license is required for every O365 user and Shared mailbox. All users who have access to SharePoint Sites must be licensed to backup the Sites. This effectively means that you need to license all users in the domain in order to backup SharePoint Sites. At $18 annual cost Veeam is 40% cheaper than most Office 365 cloud backup services (around average $30 annual license cost). However the total cost of a DIY Office 365 backup solution based on Veeam software will also include infrastructure costs and approx. 60% of a full-time employee (FTE) to monitor & maintain it.

Office 365 Users Backup

Cost components of DYI (do-it-yourself) Microsoft 365 backup set up based on software licenses Cost Type Number of units Cost per unit Total cost / year Details Backup software licenses 2,000 M365 users $15.36 per license $30,720 for 2,000 users Assuing 20% discount off of $19.2 MSRP Cloud backup storage 42 terabytes $216 per license $9,072 for 42 TB of backup data Standard storage; erasure coding & multi-region replication will result in higher costs Cloud ops & network 42 terabytes $60 per license $2,520 for 42 TB of backup data Assuing limited number of recoveries; heavy usage will result in higher costs Backup server compute 8,760 VM-hours (365x24) $0.2984 per hour $2,416 for 1 VM to host backup server Higher user count will require a cluster of multiple backup servers Management & maintenance overhead 60% of an FTE $65,000 FTEs annual salary $39,000 per domain More IT admin time may be required depending on the number of user recovery requests (self-service recovery is unavailable) TOTAL 2,000 protected users $41.96 implied cost per user $83,926 total cost per domain Does not include some costs (Windows server licenses, anti-malware software).

The total do-it-yourself solution based on Veeam software would therefore cost $42 per user per year cost. However, the reliability of the solution would likely be lower than most cloud backup services, since the set up does not account for geo-redundant backup storage, anti-malware protection, or highly-available backup server or auto-scaling. With these economics, Veeam solution makes sense if you already have in-house IT team that is underutilized and the Veeam backup monitoring and management efforts will utilize spare capacity.
O365 Backup Fidelity is an easy-to-use solution that backs up all your O365 data. M365 Backup Management is a tool that allows users to back up their Microsoft OneDrive files to a local hard drive. In this article, I'll show you how to set up an auto-protection system for your Office 365 domain. O365 Backup is a Windows-based backup and recovery software. Microsoft's Active Directory does not log login events for users who do not use the service. Restore & Data Export is a free utility that allows you to restore and export data from Microsoft's O365 and OneDrive cloud storage services.

Conclusion

Office 365 Backup Fidelity is an easy-to-use solution that backs up all your O365 data. M365 Backup Management is a tool that allows users to back up their Microsoft OneDrive files to a local hard drive.

In this article, I'll show you how to set up an auto-protection system for your Office 365 domain. O365 Backup is a Windows-based backup and recovery software.

Microsoft's Active Directory does not log login events for users who do not use the service. Restore & Data Export is a free utility that allows you to restore and export data from Microsoft's O365 and OneDrive cloud storage services. You can connect O365 Backup to Office 365 and get real-time status of your Office 365 backup. notifications are sent to the user when a file is lost or corrupted. Search for "storage" takes approx. Veaam O365 backup is a web-based backup and restore system that connects to your O365 account via Azure.

Veaam is available as a free software download or as a license. The average cost of a regular hard drive is about £100, according to a study by the UK's National Computing Centre.

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MicroSoft Office 365 Backup Solutions 2023